Freelance web project manager - Poland

For a global pharmaceutical company we are looking for a freelance web project manager to support  in establishing and launching websites for a new product. The Web PM will be responsible for ensuring timely delivery, maintaining quality standards, and coordinating cross-functional teams (designers, developers, content specialists, QA).

Key Responsibilities:

• Plan, manage, and oversee website projects from concept to launch.
• Coordinate with designers, developers, content creators, and other stakeholders to ensure deadlines and quality standards are met.
• Ensure websites are delivered on time, within scope, and aligned with business goals.
• Proactively identify potential risks and roadblocks and implement mitigation strategies.
• Maintain clear communication with internal teams and clients regarding progress, issues, and updates.
• Review and test websites before launch to ensure functionality, usability, and responsiveness.
• Protect project quality by enforcing standards and best practices (UI/UX, SEO, accessibility, performance).
• Maintain documentation, project timelines, and task tracking in project management tool - Asana
• Provide post-launch support and maintenance coordination if needed.
• Suggest improvements in workflow, processes, and tools to optimize project delivery.

Required Skills & Qualifications:

• Proven experience as a Web Project Manager or similar role.
• Strong understanding of web development (HTML, CSS, CMS platforms likWordPress, Shopify, etc.) and design processes.
• Proactive, solution-oriented, and capable of managing multiple tasks simultaneously.
• Strong organizational skills and attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to protect project quality while balancing deadlines and resources.
• Familiarity with analytics tools (Google Analytics, GA4) is a plus.
• Mid/High-level experience: able to work independently with minimal supervision.

Preferred Qualities:

• Problem-solver mindset with a proactive approach.
• Ability to prioritize and make informed decisions under pressure.
• Understanding of SEO, performance optimization, and UX/UI best practices.
• Team player who can support, guide, and sometimes challenge team members to maintain high standards.
• Pharma/regulated industry experience a bonus
• Language - professional proficiency in English
• Registered in Poland as a self-employed business and holds a valid NIP (Tax Identification Number) - mandatory

Timing: Start as soon as possible
Scope: ~20 hours a week until end of the year with possible extension into 2026
Location: Remote from anywhere in Poland. You will be connected to the Krakow office.